Cold Email Outreach Service: Done-For-You B2B Cold Email That Gets Replies

Cold email that works is a system, not a template

Most cold email fails for reasons that have nothing to do with your product: emails land in spam, they’re sent to the wrong people, or they read like the other 50 templates the prospect got that week.

We run cold email as a full system for B2B exporters and manufacturers — discovery, verification, deliverability, personalization, and follow-up. This page explains exactly what you get and how it works.

What’s included

1. Target list built from scratch. We define your ideal buyer (industry, geography, company size, buying signals) and build a verified list from multi-source discovery — Google Maps, LinkedIn, trade data, industry directories. No recycled databases.

2. Domain & deliverability setup. Your own sending domains, authenticated (SPF, DKIM, DMARC), warmed up properly, and managed to keep bounce rates under 2%. We protect your domain reputation because it’s yours, not ours.

3. AI-personalized outreach. Every first line references something real about the prospect — their catalog, their market, a recent change. Written in their language when they’re not English-speaking. This is the difference between “personalized” and “personal.”

4. Follow-up sequences. 3-5 touches over 2-3 weeks, each adding value (specs, market data, case studies) rather than repeating the pitch. Long-cycle industries get long-cycle sequences.

5. Reporting. Deliverability, open rates, reply rates, meetings booked — reported weekly, not hidden in a dashboard nobody opens.

Who this is for

B2B exporters and manufacturers who know they should be doing outbound but don’t have the team
Companies burned by template blasts and bad data (we’ll audit your domain health first)
Teams that want pipeline this quarter, not a tool to learn this quarter

What it costs

Programs start around $2,000/month (typical market estimate) depending on volume and scope. You own your domains, your data, and your lists — if we ever part ways, the infrastructure stays with you.

Not ready for a full program? Try the free demo to see the pipeline with your products.

Proof it works

See how an excavator parts exporter grew inquiries 2.4x in 90 days (source: Polalead internal campaign data, 2023–2025. [ORIGINAL DATA]), how a sanitary ware manufacturer got 47 inquiries (source: Polalead internal campaign data, 2023–2025. [ORIGINAL DATA]), or read our guide to hiring a cold email agency to understand what separates good from bad.

Industry playbooks: heavy machinery · chemical materials · electronic components

Results cold email teams see

Across 200+ companies in 30+ countries, our systems run at 94.8% deliverability with bounce rates under 2% (source: Polalead internal campaign data, 2023–2025. [ORIGINAL DATA]). That’s the baseline that gets you out of spam and into inboxes — replies and meetings follow from there.

How we’re different

You own the system. Domains, lists, and data are yours — if we part ways, the infrastructure stays with you.
Deliverability is the product. 94.8% deliverability and bounce rates under 2% come standard, not as an upsell.
We audit before we send. We check your domain health first and tell you the truth, even when it costs us the deal.

Getting started

Audit your domain. We check health and reputation before a single email goes out.
Build the list. Verified buyers matched to your products and markets.
Launch and report. Sequences live in 2-3 weeks, results reported weekly.

When this isn’t a fit

If you sell a one-off product to a handful of named accounts, you do not need a system — you need a phone call. Cold email wins when there is a repeatable buyer profile and enough of them to reach at volume. We will tell you on the first call if that is not you, and we will not take the project.

FAQ

Will cold email hurt my domain reputation?
Only if it is done badly. We use your own authenticated sending domains (SPF, DKIM, DMARC), warm them up properly, and keep bounce rates under 2% — which is what keeps you out of spam.

How personalized can the emails really be?
Every first line references something real — the prospect’s catalog, market, or a recent change — written in their language when they are not English-speaking. That is the difference between personalized and personal.

How fast do I see results?
Follow-up sequences run 3-5 touches over 2-3 weeks. Replies typically start within the first week or two; qualified conversations and meetings build from there.